The set up was a tent right behind the main stage, in front of a semi-trailer with some stairs (built at the last minute, but they worked). Artists who wanted to would bring their gear to us, we'd tag it with a laminiated numbered tag, and give them a matching tag secured to thier ID badge. As the dated and politically incorrect saying goes, "no tickie, no washie." And the artists were all good with that; the apprecieated the rigid security. Only twice did someone need a guitar but not have thier tab, and we had to play the "describe exactly what's inside, and I'll give it to you if you're right" game. One was Sarah Harmer. The other one I made identify the band of capo he had in his case. He knew.
Here's two of the other volounteers at the tent, outside the trailer. You can see the stairs on the right hand side of the photo. We also had a flamingo. Dunno why.
There were, apparently, far fewer standup basses this year than in previuos. There were only two in the trailer at any given time. Other years, they have had MANY. and the do take up a lot of space.